A secure dataroom is a virtual room with enhanced security features. It’s used to keep and transmit confidential documents during sensitive transactions, such as M&As, or due diligence. Many organizations across industries depend on secure data rooms to ensure compliance with regulations and safeguard sensitive information from cyber attacks as well as other threats.
A secure data room usually includes two-factor authentication. It also allows you to see the IP address as well as the device and location from which users are logging into. You can also set granular permissions for what types of documents and actions the user is permitted to access. Additionally to this, a few of the best secure data room solutions will let you restrict access to specific files by means of a password or unique links – this can stop users from sharing documents they’ve accessed.
Encryption in transit and at rest is a key security feature. This will ensure that even when the server hosting data is compromised, the data won’t be read by unauthorized parties. Some virtual data rooms employ a zero-trust private content network to make this available to other applications and workloads, ensuring that even the most sensitive data is protected on devices, in emails managed file transfer, application programming interfaces (APIs) and web forms.
Additionally, many secure data room providers will allow you to add digital watermarks to your documents. these are visible on PDF documents when viewed online, but they can be removed using a simple tool such as Adobe Acrobat. Watermarks are helpful to determine if the document you downloaded is actually a copy.